Top 151 Project Portfolio Management Free Questions to Collect the Right answers

What is involved in Project Portfolio

Find out what the related areas are that Project Portfolio connects with, associates with, correlates with or affects, and which require thought, deliberation, analysis, review and discussion. This unique checklist stands out in a sense that it is not per-se designed to give answers, but to engage the reader and lay out a Project Portfolio thinking-frame.

How far is your company on its Project Portfolio Management journey?

Take this short survey to gauge your organization’s progress toward Project Portfolio Management leadership. Learn your strongest and weakest areas, and what you can do now to create a strategy that delivers results.

To address the criteria in this checklist for your organization, extensive selected resources are provided for sources of further research and information.

Start the Checklist

Below you will find a quick checklist designed to help you think about which Project Portfolio related domains to cover and 151 essential critical questions to check off in that domain.

The following domains are covered:

Project Portfolio, Project portfolio management, Aggregate project plan, Change control, Comparison of project-management software, Contract management software, Estimation, Project funding, Project management, Project management office, Project management simulation, Project management software, Project manager, Resource, Resource management, Risk Management, Schedule, SimulTrain, Single version of the truth:

Project Portfolio Critical Criteria:

Steer Project Portfolio management and explore and align the progress in Project Portfolio.

– What are the success criteria that will indicate that Project Portfolio objectives have been met and the benefits delivered?

– Is there any existing Project Portfolio governance structure?

– How do you organize project portfolios?

– Are there recognized Project Portfolio problems?

– What is project portfolio management?

Project portfolio management Critical Criteria:

Familiarize yourself with Project portfolio management goals and create Project portfolio management explanations for all managers.

– What prevents me from making the changes I know will make me a more effective Project Portfolio leader?

– How will we insure seamless interoperability of Project Portfolio moving forward?

– How do we go about Comparing Project Portfolio approaches/solutions?

Aggregate project plan Critical Criteria:

Revitalize Aggregate project plan leadership and work towards be a leading Aggregate project plan expert.

– Have you identified your Project Portfolio key performance indicators?

– Can we do Project Portfolio without complex (expensive) analysis?

– What are internal and external Project Portfolio relations?

Change control Critical Criteria:

Have a session on Change control issues and look for lots of ideas.

– What will be the consequences to the business (financial, reputation etc) if Project Portfolio does not go ahead or fails to deliver the objectives?

– What role does communication play in the success or failure of a Project Portfolio project?

– How do we go about Securing Project Portfolio?

– Why is change control necessary?

Comparison of project-management software Critical Criteria:

Design Comparison of project-management software issues and create a map for yourself.

– Will Project Portfolio have an impact on current business continuity, disaster recovery processes and/or infrastructure?

– What about Project Portfolio Analysis of results?

– What is Effective Project Portfolio?

Contract management software Critical Criteria:

Chart Contract management software issues and drive action.

– What management system can we use to leverage the Project Portfolio experience, ideas, and concerns of the people closest to the work to be done?

– What is the total cost related to deploying Project Portfolio, including any consulting or professional services?

– How do mission and objectives affect the Project Portfolio processes of our organization?

Estimation Critical Criteria:

Air ideas re Estimation adoptions and do something to it.

– How do risk analysis and Risk Management inform your organizations decisionmaking processes for long-range system planning, major project description and cost estimation, priority programming, and project development?

– At what point will vulnerability assessments be performed once Project Portfolio is put into production (e.g., ongoing Risk Management after implementation)?

– For estimation problems, how do you develop an estimation statement?

– Should managers do the estimation of Product Backlog Items?

– Are we Assessing Project Portfolio and Risk?

Project funding Critical Criteria:

Deliberate Project funding projects and integrate design thinking in Project funding innovation.

Project management Critical Criteria:

Reason over Project management strategies and revise understanding of Project management architectures.

– How can a company arrange a new project if the management does not know when they will finish the current projects and when the employees will be free to take on a new project?

– Does the software Quality Assurance function have a management reporting channel separate from the software development project management?

– What of the risk of rework if initial architecture work overlooks what turns out to be critical? what is the probability of this happening?

– What additional schedule (and cost) would be required if they continued at historical or any other lower burn rates?

– How can an agile project manager balance team level autonomy and individual level autonomy in agile software teams?

– Will the metrics and measurement techniques to determine project success (or failure) need to change?

– Risk factors: what are the characteristics of Project Portfolio that make it risky?

– Are the project teams ready to function within agile project management?

– How do organizations adapt to a radically new framework such as agile?

– Does implementation of project management require a culture change?

– Operationally, what does project management integration mean?

– How can Trello be used as an Agile project management tool?

– What is the Technical aspect of Project Management?

– What project management associations are you a member of?

– Are the pms ready to execute agile projects?

– Velocity -how fast are we going?

– what is causing us to be behind?

– When does a project begin and end?

– Who is a customer?

Project management office Critical Criteria:

Scan Project management office risks and modify and define the unique characteristics of interactive Project management office projects.

– What are the key considerations and decisions that must be made to ensure your project management office is appropriate for your organization?

– Just what is a project management office, and how can it help you address the unique project management challenges in your organization?

– What tools and technologies are needed for a custom Project Portfolio project?

– Can Management personnel recognize the monetary benefit of Project Portfolio?

– Does your organization have a Project Management Office (PMO)?

– Does your organization have a Project Management Office?

– Does Project Portfolio appropriately measure and monitor risk?

Project management simulation Critical Criteria:

Exchange ideas about Project management simulation results and summarize a clear Project management simulation focus.

– What are the key elements of your Project Portfolio performance improvement system, including your evaluation, organizational learning, and innovation processes?

– How do we manage Project Portfolio Knowledge Management (KM)?

– How will you measure your Project Portfolio effectiveness?

Project management software Critical Criteria:

Study Project management software issues and optimize Project management software leadership as a key to advancement.

– What are the short and long-term Project Portfolio goals?

– How is the value delivered by Project Portfolio being measured?

– Why are Project Portfolio skills important?

Project manager Critical Criteria:

Incorporate Project manager tactics and be persistent.

– There is lots of discussion about the role of a project manager; whether a project manager is needed in the agile world or not. How much and which way a traditional project manager has to change his/her management style or way of working in order to be an agile project manager?

– With agile processes promoting the concept of self-directed teams, is there room for the conventional project manager or does this role also need to evolve to suit the principles of the new paradigm?

– How much and which way a traditional project manager has to change his/her management style or way of working in order to be an agile project manager?

– How can an agile project manager balance team level autonomy and individual level autonomy in agile software teams?

– What are the actions taken by project managers when leading and implementing a transformational change initiative?

– What should the project manager(s) do differently next time your organization undergoes a change process?

– What processes do project managers and content strategists use to collect content for client websites?

– So, if the project no longer needs a detailed master project plan, why does it need a project manager?

– What are the most important skills practitioners consider make an effective people project manager?

– So, if the project no longer needs a detailed master project plan, why does it need a project manager?

– What project management qualifications does the Project Manager have?

– Can project managers measure project status at any point in time?

– What is the necessity of a Project Manager?

– What is the duty of a Project Manager?

– What was the project manager best at?

– Who are the project managers?

Resource Critical Criteria:

Infer Resource quality and improve Resource service perception.

– Industry standards enforce legislation that utilities must meet, and these standards do not come cheaply. Standards require additional resources in the form of employees, hours, and technology, all of which increases the cost of providing reliable electricity to the customer. Therefore, the standards of Cybersecurity that protect the customer are then ultimately paid by the customer. So what are these standards and who sets them?

– How do you decide which processes within your overall work systems will be internal to your organization (your key work processes) and which will use external resources?

– Monitor expense, resources used, reports, and understand how this is all working on the cloud. Compare with your old server environment. Is it what you expected?

– How do we achieve sufficient predictability in developing the system so as to enable meaningful costed and time-bounded, resourced plans to be formed?

– Has the organization determined how to clearly communicate what is expected of employees and resources available to them to help them transition?

– Given that we simply do not have the resources to save all the data that comes into an organization, what shall be saved and what shall be lost?

– What implementation technologies/resources (e.g., programming languages, development platforms, software licenses) does the provider support?

– How often do we hold meaningful conversations at the operating level among sales, finance, operations, IT, and human resources?

– What happens if an individual objects to the collection, use, and disclosure of his or her personal data?

– To satisfy our customers and stakeholders, what financial objectives must we accomplish?

– Available personnel – what are the available Human Resources within the organization?

– What is the source of the strategies for Project Portfolio strengthening and reform?

– Is business intelligence set to play a key role in the future of human resources?

– How to effectively and fairly allocate resources among a collection of competing users?

– How can we more efficiently on-board and off-board employees?

– Does the hr plan make sense to our stakeholders?

– Do we have the financial resources available?

– Why study Human Resources management (hrm)?

– What is your resource capacity?

– Are the resources for the ISMS managed?

Resource management Critical Criteria:

Concentrate on Resource management tasks and innovate what needs to be done with Resource management.

– Imagine you work in the Human Resources department of a company considering a policy to protect its data on employees mobile devices. in advising on this policy, what rights should be considered?

– Do the Project Portfolio decisions we make today help people and the planet tomorrow?

– When a Project Portfolio manager recognizes a problem, what options are available?

– Who will be responsible for documenting the Project Portfolio requirements in detail?

– Can we reuse our existing resource management and configuration tools?

Risk Management Critical Criteria:

Model after Risk Management goals and gather practices for scaling Risk Management.

– What collaborative organizations or efforts has your company interacted with or become involved with to improve its Cybersecurity posture (such as NESCO, NESCOR, Fusion centers, Infragard, US-CERT, ICS-CERT, E-ISAC, SANS, HSIN, the Cross-Sector Cyber Security Working Group of the National Sector Partnership, etc.)?

– What performance goals do we adopt to ensure our ability to provide essential services while managing Cybersecurity risk?

– Do you currently have a Risk Committee or are those governance functions carried out by existing committees of the Board?

– Is the organization updating critical Risk Management documents based on ongoing monitoring activities?

– To what extent is Cybersecurity Risk Management integrated into enterprise risk management?

– Do the results of the security categorization process reflect our Risk Management strategy?

– Does your organization have a company-wide policy regarding best practices for cyber?

– Whos in charge of inactivating user names and passwords as personnel changes occur?

– Do you have a defined operating model with dedicated resources for IT risk?

– Can we acquire data to facilitate production of our critical components?

– Is our Cybersecurity strategy aligned with our business objectives?

– For which IT activities has your company defined KRIs or KPIs?

– Is an organizational information security policy established?

– Treating customers fairly, how do you judge that?

– Why maintain a Risk Management program?

– what is our Ultimate Disaster Scenario?

– How do we measure risk?

– What could go wrong?

– What s At Risk?

Schedule Critical Criteria:

Talk about Schedule issues and summarize a clear Schedule focus.

– Does the tool in use have the ability to integrate with Active Directory or sync directory on a scheduled basis, or do look-ups within a multi-domain forest in the sub-100-millisecond range?

– Are items returned for calibration as scheduled and/or when found to have broken calibration seals, damaged, or malfunctioning?

– Allow import and data management processes to be immediately executed or scheduled to run on regular intervals?

– Budget and Schedule: What are the estimated costs and schedules for performing risk-related activities?

– Schedule feasibility -can the solution be designed and implemented within an acceptable time?

– Have extra media been scheduled during particularly strong sales periods during the year?

– Were sponsors and decision makers available when needed outside regularly scheduled meetings?

– Is the project on schedule, on budget, and meeting specifications?

– Is there an impact to schedule performance and to what level?

– Has the time for updating the information been scheduled?

– When will regularly scheduled maintenance be performed?

– What is the schedule and budget for data collection?

– Schedule & Phases – How long will this take?

– Cost / schedule impact analysis required?

– Is there a release schedule for updates?

– How important is the original schedule?

– Do you have an up-to-date schedule?

– Do you keep 50% of your time unscheduled?

SimulTrain Critical Criteria:

Survey SimulTrain outcomes and adjust implementation of SimulTrain.

– What potential environmental factors impact the Project Portfolio effort?

Single version of the truth Critical Criteria:

Start Single version of the truth outcomes and overcome Single version of the truth skills and management ineffectiveness.

– In what ways are Project Portfolio vendors and us interacting to ensure safe and effective use?

– Do Project Portfolio rules make a reasonable demand on a users capabilities?


This quick readiness checklist is a selected resource to help you move forward. Learn more about how to achieve comprehensive insights with the Project Portfolio Management Self Assessment:

Author: Gerard Blokdijk

CEO at The Art of Service |

[email protected]

Gerard is the CEO at The Art of Service. He has been providing information technology insights, talks, tools and products to organizations in a wide range of industries for over 25 years. Gerard is a widely recognized and respected information expert. Gerard founded The Art of Service consulting business in 2000. Gerard has authored numerous published books to date.

External links:

To address the criteria in this checklist, these selected resources are provided for sources of further research and information:

Project Portfolio External links:

Project Portfolio & Enterprise Resource Management

Eclipse Project Portfolio Management – Login

What is Project Portfolio Management? | LeanKit

Project portfolio management External links:

Project Portfolio Management Software – Home | Innotas

What is Project Portfolio Management? | LeanKit

Project Portfolio Management | ServiceNow

Aggregate project plan External links:

Aggregate Project Plan –

Aggregate project plan Flashcards | Quizlet

Aggregate Project Plan (APP) – explained – YouTube

Change control External links:

Change control system – Engineering Procedures Handbook

[DOC]Change Control Procedure – European Commission


Contract management software External links:

Best Contract Management Software in 2018 | G2 Crowd

Contract Management Software 2-Minute Overview Video

Contract management software | SirionLabs

Estimation External links:

Honda Generators – Wattage estimation guide

AASHTOWare Project Software Cost Estimation – New Jersey

GitHub Pages – Bitcoin Fee Estimation

Project funding External links:

Project Funding – Idea Development – Commodities

McKinley Project Funding

Project Funding/SBLC/BG/United Investors Co.Ltd/London

Project management External links:

CCRS | Project Management Institute

Project Management Institute – Official Site

Project management office External links:

About PPM – Project Management Office – Purdue University

DET Project Management Office

Project Tools | Project Management Office

Project management simulation External links:

Project Management Simulation –

[PDF]ONLINE SIMULATIONS project Management Simulation Sim_Scope_M14815.pdf

Project Management Simulation | Management Concepts

Project management software External links:

monday – Project management software teams actually love

Huddle | Team Collaboration & Project Management Software

Project manager External links:

What is a Project Manager? – CEG

Project Manager job description template | Workable

Project Manager Resume Sample & Writing Guide | RG

Resource External links:

First American – Title Resource Database

Resource Title National Agency, Inc.

The Title Resource Network

Resource management External links:

Home – Ag Resource Management

RxClearinghouse – Your medical resource management …

SHRM Online – Society for Human Resource Management

Risk Management External links:

Career Path-Risk Management Professional

Risk management
http://Risk management is the identification, assessment, and prioritization of risks (defined in ISO 31000 as the effect of uncertainty on objectives) followed by coordinated and economical application of resources to minimize, monitor, and control the probability and/or impact of unfortunate events or to maximize the realization of opportunities.

Education Risk Management | Edu Risk Solutions

Schedule External links:

Minnesota Vikings | 2017 Regular Season Schedule

NFL 2017 Playoff Schedule –

STARZ TV Schedule

SimulTrain External links:

SimulTrain – Home | Facebook

SimulTrain Project Management – Intro V2 – YouTube

SimulTrain® powered by STS

Single version of the truth External links:

[PDF]A Single Version of the Truth September 2016